From Conversation to Structured Meeting Documentation

Modern AI models, a powerful desktop workflow, and maximum flexibility - locally or in the cloud.

Verbixa Meeting is a tool for the structured documentation and follow-up of meetings and conversations. Audio and video files, microphone recordings, supported local files, and supported online sources are turned into more than just transcripts: Verbixa also produces structured meeting information such as summaries, decisions, action items, and open issues. The results can be edited, exported, and then organized and searched in a personal meeting library.

Verbixa Meeting is not limited to traditional audio recordings. Depending on the workflow, it can process audio and video files, microphone recordings, supported local files, and supported online sources such as YouTube.

Verbixa can transcribe the conversation and derive structured meeting information from it. This includes, in particular, summaries, decisions, action items, and open issues. Meeting metadata and the complete transcript also remain available, and a meeting report can be created for sharing or archiving.

Yes. Verbixa can identify relevant information from the conversation and organize it into a structured format. This can include decisions, action items, open issues, and other information relevant to meeting follow-up. The information must be sufficiently clear from the conversation. Automatically generated results should be reviewed before they are used for binding or consequential purposes.

If responsibilities or deadlines are clearly stated during the conversation, they can be included in the structured meeting information. Assignments that are unclear or merely inferred should not be treated as confirmed information.

Yes. The summaries and structured meeting information generated by Verbixa are not fixed AI outputs. They can be reviewed and edited before they are saved, archived, or shared.

Yes. In addition to the structured meeting documentation, the complete transcript remains accessible. This makes it possible to review statements later in their original conversational context. Where corresponding versions are available, Verbixa can distinguish between the archived or edited version and the original transcript.

Yes. Verbixa supports evidence references and timestamps. These allow you to navigate from a relevant statement back to the corresponding passage in the transcript, helping keep results and answers traceable.

Completed meetings can be stored permanently in a personal library. They can be searched using full-text search and filtered by date range, participants, sources, collections, and meeting series. This means a meeting remains part of a searchable knowledge base even after the immediate follow-up work is complete.

“Ask the Library” lets you ask questions about meetings that have already been stored. Verbixa searches the available meeting content and derives answers from the information stored there, rather than mixing general model or web knowledge with your meeting data. The search scope can, for example, be limited to the entire library, a collection, or a meeting series.

Collections provide a flexible way to group meetings by topic or organizational context. A meeting can belong to multiple collections at the same time—for example, to a specific client and to a project. The meeting content itself is not duplicated.

Meeting series are used to organize recurring meetings, such as weekly meetings, regular check-ins, or recurring project meetings. Unlike collections, which can overlap freely, a meeting can belong to no more than one meeting series.

Yes. Two meetings from the same series can be compared in terms of decisions, action items, open issues, and deadlines. Verbixa distinguishes, among other things, between new, changed, unchanged, and not mentioned again. An item is not automatically considered completed simply because it is no longer mentioned in a later meeting.

Yes. Verbixa supports historical revisions. Earlier versions can be compared with the current version and, if needed, restored as the current version. The previously current version remains preserved as part of the version history.

Verbixa can use a local transcription pipeline for speech recognition. This means the audio does not necessarily have to be sent to a cloud-based speech recognition service for transcription. For more advanced AI features, local or configured AI services can be used depending on the setup and selected privacy model.

Verbixa supports a privacy model in which only local processing is permitted for the relevant AI functions. Which functions are performed locally or through configured services depends on the selected workflow and configuration.

Meetings with multiple participants can be processed. However, transcription quality depends on the source material. People speaking at the same time, strong background noise, large distances from the microphone, or unclear speech can make recognition more difficult. For the most reliable results, a clear recording with as little background noise as possible is recommended.

No. As with any automatic speech recognition system, quality depends significantly on the source material. Clear speech, sufficient recording levels, and low background noise improve transcription accuracy. Overlapping speakers and acoustically challenging recordings can reduce recognition quality.

Verbixa supports automatic language recognition and multilingual content processing. Depending on the workflow, conversation content can also be translated and processed further. Independently of this, Verbixa Meeting provides both German and English user interfaces.

Structured meeting reports can be exported in formats including PDF, DOCX, and TXT. Complete transcripts can be exported separately as PDF or DOCX. This allows both concise meeting reports and complete conversation records to be archived or processed outside Verbixa.

Yes. Verbixa Meeting can initially be used as a trial version. After the trial period ends, previously created meetings and the meeting library remain accessible; only the creation of new meetings is restricted.

Your existing meeting data remains accessible. The application does not become an inaccessible data silo after the trial expires. A valid license is required to create new meetings.

Yes. Verbixa Meeting can be used as a standalone application while also being part of the broader Verbixa ecosystem. When needed, you can switch between the specialized Meeting application and Verbixa Studio.

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